Part Time Payroll Specialist

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  • Chicago
  • Hours Full-Time
  • Start Date Flexible
Job Duties
  • Works under supervision of Payroll Manager
  • Works closely with Accounting Manager
  • Processes payroll for active US and Canadian employees on a weekly basis
  • Attends to any employee or manager issues as it relates to payroll on a timely basis
  • Provides support and instruction for managers and employees to ensure proper use of the HR/Payroll system
  • Creates employee repayment schedules when payroll errors result in overpayment
  • Calculates severance payout schedules then ensures information is input into the system properly to pay the appropriate individual correctly
  • Works closely with Human Resources department to ensure data integrity within the HR/Payroll System
  • Creates and records all payroll-related journal entries into the general ledger
  • Reconciles the payroll cash bank account for all US and Canadian entities and investigates any discrepancies
  • Reconciles accrued wages monthly to ensure payroll journal entries are in accordance with Generally Accepted Accounting Principles
  • Provides managers with employee information by running useful and relevant reports out of the HR/payroll system
  • Assists Human Resources in managing the cost of the HR/Payroll system by monitoring the employee population for evidence of inactive employees
  • With consultation of payroll manager, creates or updates payroll policies that align with current company goals
  • Previews, audits and issues T4 and T4A tax forms annually to Canadian employees and contractors
  • Tax knowledge
  • Performs other accounting, payroll or administrative tasks as needed

Job Requirements

  • Bachelor’s degree in business with concentration in accounting or finance is required
  • 1+ year of accounting/payroll experience which can be gained from an internship or previous employment
  • Must possess basic math skills, the ability to analyze figures, knowledge of accounting principles, basic payroll policies and excellent verbal and written skills.
  • Must be able to multi-task, establish priorities and organize efficiently.
  • Knowledge of computers and familiarity with accounting/payroll software is also essential.
  • Proficiency in Excel, pivot tables and VLOOKUP’s are also required.
  • Experience with Ceridian Dayforce is preferred
  • Experience with Canadian payroll is preferred